CABIT ENGINEERING PRIVACY POLICY

Cabit Privacy Policy

Effective Date: Feb 2025
Last Updated: May 2026

Cabit, including its related divisions, brands, trade names, employees, contractors, representatives, and affiliated business operations, collectively referred to in this Privacy Policy as “Cabit,” “we,” “us,” or “our,” respects the privacy of our clients, prospective clients, website visitors, business contacts, and individuals who communicate with us.

This Privacy Policy explains how we collect, use, protect, and handle information obtained through our website, business communications, service inquiries, client intake processes, contracts, forms, emails, phone calls, text messages, meetings, investigations, inspections, consultations, and other business activities.

By using our website, contacting us, submitting information to us, requesting services, or engaging Cabit for business purposes, you acknowledge that you have read and understand this Privacy Policy.

1. Purpose of This Privacy Policy

Cabit collects information for legitimate business purposes, including to better understand our clients and potential clients, evaluate service needs, provide accurate information, improve our services, communicate effectively, and operate our business responsibly.

We do not sell, trade, rent, or share personal information with outside parties for marketing or commercial resale purposes.

Information collected by Cabit is used internally and only for business-related purposes connected to Cabit’s operations, services, communications, client relationships, legal obligations, risk management, and service improvement.

2. Information We May Collect

Cabit may collect information that you voluntarily provide to us, information generated through our business relationship, and limited technical information when you use our website.

The types of information we may collect include, but are not limited to:

Personal and Contact Information

This may include:

• Name
• Company name
• Job title
• Mailing address
• Email address
• Phone number
• Preferred contact method
• Business affiliation
• Information submitted through website forms, emails, text messages, or phone calls

Business and Service-Related Information

Depending on the nature of your inquiry or engagement, we may collect:

• Information about your business, property, project, claim, dispute, inspection need, investigation need, or service request
• Documents, photographs, videos, reports, records, or other materials you provide to us
• Notes from meetings, calls, inspections, interviews, consultations, or communications
• Contract information
• Billing and payment-related information
• Project details, case details, or service history
• Information needed to evaluate whether Cabit can provide services

Website and Technical Information

When you visit our website, we may collect limited technical or usage-related information, such as:

• IP address
• Browser type
• Device type
• Operating system
• Pages visited
• Time and date of visit
• Referring website
• General website usage patterns
• Information collected through cookies, analytics tools, or similar technologies

This information helps us understand how visitors use our website, improve website performance, evaluate marketing effectiveness, and enhance user experience.

3. How We Use Information

Cabit may use collected information for the following purposes:

• To respond to inquiries
• To better understand client and potential client needs
• To evaluate whether we can provide services
• To prepare proposals, estimates, contracts, reports, assessments, or recommendations
• To provide services requested by clients
• To communicate with clients and prospective clients
• To schedule meetings, inspections, consultations, or service appointments
• To maintain business records
• To improve our website, services, client experience, and internal operations
• To conduct quality control, training, compliance, or risk-management activities
• To process billing, invoices, payments, and account records
• To comply with applicable legal, regulatory, contractual, or professional obligations
• To protect Cabit’s rights, property, business interests, staff, clients, and legal position
• To prevent fraud, misuse, unauthorized access, or unlawful activity

Cabit does not use collected information to sell personal data to third parties.

4. We Do Not Sell, Trade, or Share Personal Information for Outside Marketing

Cabit does not sell, trade, rent, exchange, or share your personal information with outside companies, marketers, advertisers, data brokers, or unrelated third parties for their own marketing purposes.

We do not provide client or prospective client information to outside organizations so they can market products or services to you.

Information provided to Cabit is intended to remain within Cabit and is used only for legitimate Cabit business purposes, except in the limited circumstances described in this Privacy Policy.

5. Limited Circumstances Where Information May Be Disclosed

Although Cabit does not sell or trade personal information, there may be limited circumstances where information must be disclosed or shared as part of normal business operations, legal compliance, or service delivery.

These limited circumstances may include:

Service Providers and Business Support

Cabit may use trusted service providers to help operate our business, such as website hosting companies, email providers, cloud storage providers, billing systems, payment processors, software platforms, administrative support services, or professional advisors.

These providers may have limited access to information only as needed to perform services for Cabit. They are not authorized to use the information for their own unrelated marketing or sales purposes.

Legal Requirements

Cabit may disclose information when required by law, court order, subpoena, lawful government request, regulatory obligation, legal process, or other legally enforceable demand.

Protection of Rights and Safety

Cabit may disclose information when reasonably necessary to protect our legal rights, enforce agreements, prevent fraud, address security concerns, protect clients or others, or respond to claims made against Cabit.

Client-Directed Sharing

Cabit may share information with another party when a client authorizes or instructs us to do so. This may include attorneys, insurance representatives, consultants, contractors, investigators, government agencies, business partners, or other parties designated by the client.

Business Transfers

If Cabit is involved in a merger, acquisition, sale, restructuring, transfer of assets, or similar business transaction, business records may be transferred as part of that transaction, subject to reasonable confidentiality protections.

6. Confidential Business and Client Information

Cabit understands that clients and potential clients may provide sensitive, confidential, proprietary, investigative, financial, legal, technical, operational, property-related, or personal information.

We make reasonable efforts to handle such information responsibly and limit internal access to individuals who need the information for legitimate business purposes.

However, unless a separate written confidentiality agreement, non-disclosure agreement, professional services agreement, or client contract states otherwise, submission of information to Cabit does not automatically create a legally privileged relationship, attorney-client relationship, or confidential relationship beyond the protections described in this Privacy Policy and applicable law.

7. Website Forms and Communications

When you submit information through our website, email, phone, text message, social media, or other communication channels, you understand that electronic communications may not always be fully secure.

Please do not submit highly sensitive information through public website forms unless specifically requested or unless you are comfortable doing so.

Cabit may retain copies of communications for business, legal, administrative, service, training, or recordkeeping purposes.

8. Cookies and Website Analytics

Our website may use cookies, analytics tools, tracking technologies, or similar tools to improve website functionality and understand how visitors interact with the site.

Cookies may help us:

• Remember user preferences
• Analyze website traffic
• Improve page performance
• Understand which pages are most useful
• Identify technical issues
• Improve marketing and communication efforts

You may be able to disable cookies through your browser settings. However, disabling cookies may affect certain website features or functionality.

9. Data Security

Cabit uses reasonable administrative, technical, and physical safeguards to protect information from unauthorized access, misuse, loss, disclosure, alteration, or destruction.

These measures may include access controls, password protections, secure storage systems, limited internal access, business software protections, and reasonable operational safeguards.

No method of transmission, electronic storage, website operation, email communication, or internet-based system is completely secure. Therefore, Cabit cannot guarantee absolute security of any information transmitted to or stored by us.

10. Data Retention

Cabit may retain information for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, provide services, maintain records, comply with legal obligations, resolve disputes, enforce agreements, protect business interests, and satisfy operational or professional needs.

Retention periods may vary depending on the type of information, nature of the service, legal requirements, contractual obligations, and business needs.

When information is no longer needed, Cabit may delete, archive, de-identify, or securely dispose of it according to our internal practices.

11. Your Choices and Requests

You may contact Cabit to request that we update, correct, or review certain personal information that you have provided to us.

Depending on the nature of the request, applicable law, business obligations, legal requirements, and recordkeeping needs, Cabit may not be able to delete or modify all information.

For example, Cabit may need to retain certain records for legal, contractual, billing, compliance, investigative, insurance, dispute-resolution, or legitimate business purposes.

12. Email and Marketing Communications

If you provide your email address or other contact information, Cabit may use it to communicate with you regarding inquiries, services, projects, proposals, updates, business matters, or related information.

Cabit may occasionally send business-related updates, service information, or relevant communications to clients and prospective clients.

You may request that we stop sending non-essential marketing or promotional communications. However, we may still send necessary business, transactional, legal, billing, or service-related communications.

13. Children’s Privacy

Cabit’s website and services are intended for adults and business users. We do not knowingly collect personal information from children under the age of 13.

If we become aware that we have collected personal information from a child without appropriate consent, we will take reasonable steps to delete that information.

14. Third-Party Websites and Links

Our website may contain links to third-party websites, resources, social media pages, or external services.

Cabit is not responsible for the privacy practices, content, security, or policies of third-party websites. Visiting third-party websites is at your own discretion and subject to their own terms and privacy policies.

15. No Sale of Personal Information

Cabit does not sell personal information.

For purposes of clarity, Cabit does not sell, rent, trade, or commercially exchange personal information with outside parties. We collect information to better understand our clients and potential clients, improve our business operations, and provide services.

16. Texas and United States Operations

Cabit is based in Texas and primarily operates under the laws of the United States and the State of Texas.

If you access our website or provide information from outside the United States, you understand that your information may be processed and stored in the United States, where privacy laws may differ from those in your location.

17. Changes to This Privacy Policy

Cabit may update this Privacy Policy from time to time to reflect changes in our practices, services, legal requirements, technology, or business operations.

The updated version will be posted on our website with a revised “Last Updated” date. Continued use of our website or services after changes are posted means you acknowledge the updated Privacy Policy.

18. Contact Information

If you have questions about this Privacy Policy, how Cabit handles information, or how to submit a privacy-related request, you may contact us at:

privacy@cabitengineering.com

19. Summary Statement

Cabit collects information to better understand our clients and potential clients, respond to inquiries, provide services, improve business operations, and maintain responsible records.

We do not sell, trade, rent, or share your personal information with outside parties for their own marketing or commercial purposes. Information collected by Cabit is used for Cabit’s legitimate business purposes and is handled with reasonable care.